TOLLANA GYM SAAS
The Platform
Built for Tomorrow.
Members, QR check-in, payment records, scheduling, and reporting — one unified platform for independent gyms and fitness studios.
Tell us about your gym and we'll prepare a guided trial. No payment is required to request access.
One platform. Every system.
Bring member, scheduling, check-in, payment-record, and reporting workflows into one tenant-aware platform.
Smart Member Management
Track memberships, renewals, freezes, and history in one searchable hub. No more spreadsheets.
Payment Records
Record cash and bank-transfer payments, receipts, adjustments, and refunds. Processor activation is completed during guided setup.
QR Check-In
Issue member QR passes and record validated check-ins from a configured device.
Class Scheduling
Create class schedules, booking windows, capacity limits, and attendance records.
Real-Time Analytics
Review membership, attendance, payment, and operational reports from recorded activity.
Member Experience
Members can access account, class, booking, workout, and QR views in a responsive experience.
Role-Based Access
Separate permissions for platform admins, gym admins, trainers, and members within each gym tenant.
Your whole gym,
on one screen.
Review check-ins, payment records, and bookings from one operational dashboard.
- Check-in and attendance views
- Payment records and adjustments
- Membership and retention reporting
Weekly Check-Ins
Three steps. Zero friction.
We validate your data, workflows, and configuration before inviting members.
Set Up Your Gym
Review your branding, membership plans, and class schedule with guided setup.
- Brand colours & logo
- Pricing plans & tiers
- Class schedule import
Onboard Your Members
Import reviewed member data by CSV and confirm memberships before inviting members.
- Reviewed CSV import
- Membership plan setup
- QR access preparation
Let Tollana Run It
Use the dashboard for check-ins, membership records, schedules, payment records, and configured reminders.
- Membership workflows
- Configurable reminders
- Operational dashboard
Start with a guided rollout.
Tell us about your gym before any billing is configured.
Two plans. Everything included.
No hidden fees. No per-member charges. One flat monthly rate — worldwide.
Growth
Everything you need to run a professional gym on autopilot.
Up to 150 members
Onboarding & Setup
- White-glove setup in 2 business days
- All members & plans imported for you
Member Management
- Unlimited member profiles
- Digital waivers & contracts
- Custom tags & segments
- Membership pause & freeze
Check-In
- QR check-in
- Front-desk kiosk mode
Payments & Billing
- Square & Stripe payments
- Bank transfer support
- Automated recurring billing
- Failed payment recovery
Class Scheduling
- Class calendar & online booking
- Waitlists
- Instructor scheduling
Mobile App
- iOS & Android member app
- Book classes & check-in
- Push notifications
AI Hub — Core
- AI front-desk chatbot
- Win-back drip messages
- Basic churn alerts
Support
- Priority email support
Pro
Next-gen AI, multi-location power & full integrations for serious operators.
Up to 500 members
Onboarding & Setup
- Dedicated migration specialist
- Same-day import for multi-location member lists
- Concierge onboarding call
AI Hub — Advanced
- Advanced churn prediction (per-member risk score)
- AI member behaviour insights & upsell recommendations
- AI-generated personalised workout & class suggestions
- Automated AI outreach campaigns
- Predictive revenue & demand forecasting
- AI meal plan generator in member app
Analytics & Reporting
- Custom report builder
- Cross-location performance comparison
- Revenue forecasting & projections
- Member lifetime value tracking
- Peak-hour heatmaps
Multi-Location
- Centralized multi-gym dashboard
- Cross-location member access
- Per-location billing & reporting
- Staff role management per location
Mobile App — Premium
- Branded / white-label app (your name & icon)
- Member progress tracking & goals
- In-app challenges & leaderboards
Advanced Automations
- Custom automation workflow builder
- Milestone-based outreach sequences
- Birthday & anniversary automations
- Broadcast SMS & email campaigns
Integrations
- Custom API access
- Zapier & Make (webhook) integrations
- QuickBooks & Mailchimp sync
Support — Premium
- Live chat support
- Dedicated success manager
- 99.9% uptime SLA
- Direct line to engineering team
Enterprise
For chains, franchises & large operators
Custom pricing
Tailored to your size, locations, and requirements.
- Everything in Pro
- Unlimited members & locations
- Dedicated account manager
- Priority 24/7 support
- 99.9% uptime SLA
- Custom API integrations
- Data migration — fully handled
- Custom contract & pricing
We'll reply within 1 business day · No obligation
Exclusive Enterprise Features
White-label Dashboard
Your brand. Your domain. Your colours. The entire Tollana web platform rebranded and published under your gym's name — invisible to your clients.
Talk to us about this →Custom Mobile App
Your own iOS + Android app on the App Store and Google Play — under your gym's name, icon, and branding. Members never see "Tollana."
Talk to us about this →Enterprise clients get a dedicated onboarding specialist, custom migration from any system, and a direct line to our engineering team for integrations.
Retention on autopilot
Your gym runs itself.
The AI Hub automatically detects at-risk members, sends win-back campaigns, generates meal plans and workout programs for your members, and handles front-desk questions 24/7 — all without you lifting a finger.
- AI chatbot front-desk assistant
- Win-back drip sequences (lapsed members)
- Churn alerts — at-risk member detection
- AI meal plan generator in member app
- AI workout tracker & suggestions
AI Chatbot
Handles member questions around the clock — no staff needed at the front desk.
Win-Back Drips
Detects lapsed members and sends perfectly timed re-engagement sequences.
Churn Alerts
Flags at-risk members before they cancel so you can intervene early.
Meal Plan AI
Members generate personalised meal plans in the app based on their goals.
No credit card required · Cancel anytime · Setup in 2 business days · Works in every country
Configured for your gym
Operational workflows in one platform.
Provider-dependent features are enabled only after configuration and validation.
Run your entire gym from one screen.
Overview, members, classes, payment records, analytics, and QR check-in in one authenticated workspace.
Overview
Members
Classes
Payments
Analytics
QR Check-In
Give members a better experience.
Login, QR, class, workout, profile, and trainer-booking views in a responsive member experience.
Frequently asked.
Everything you need to know before signing up.
6 questions · Click to expand
Tollana records cash and bank-transfer payments, receipts, adjustments, and refunds. Square and Stripe processing are activated only after guided configuration and sandbox validation; they are not assumed to be live by default.
Ready to transform
your gym?
See how Tollana fits your operation with a guided walkthrough and trial setup.